Hard cost expenses bridge Billing and Accounting, so you must delete them from the Accounting section.
Delete a Hard Cost
Unbilled Status
To delete an unbilled expense:
- From the left navigation panel, click Accounting.
- Atop the Accounting left navigation, click Bank.
- In the Bank screen, double-click the bank account or single-click it to highlight it, then from the toolbar atop the screen, click Edit.
The Transaction screen opens, listing all account transactions. - Single click the transaction to highlight it.
- Click Delete.
The Delete Transaction message box reads: Are you sure you want to delete this transaction? - Click Yes.
The Accounting screen updates. The system removed the transaction and its linked hard cost expense from your bank account and matter.
Billed Status
To delete a billed hard cost expense:
- From the left navigation panel, click Accounting.
- Atop the Accounting left navigation, click Bank.
- In the Bank screen, double-click the bank account or single-click it to highlight it, then from the toolbar atop the screen, click Edit.
The Transaction screen opens, listing all account transactions. - Either double-click the transaction, or single-click it to highlight it, then from the toolbar, click Edit.
The Edit Operating Transaction screen opens. - At the bottom of the screen, click Unlink Expense Card.
The Warning message reads: Upon unlinking, expense card will still be retained with the matter as a soft cost. Transaction’s chart of account will be retained as a Client Cost. Ensure to manually fix these items if needed. Do you want to continue? - Click Yes.
The system returns you to the Transaction screen. - Single-click the transaction again to highlight.
- From the toolbar, click Delete.
- From the left navigation panel, click Matters.
- In the Matters screen, either double-click the matter, or single click it to highlight it, then click Details.
- From the Matter Details left navigation, click Billing.
- From the tabs atop the Billing screen, click Invoice.
The Invoice screen opens, displaying a toolbar atop the screen. - Locate the invoice containing the expense card.
- Take the appropriate action:
- Invoice Includes Only This Item
- Single-click the invoice.
- From the toolbar, click Delete.
The Delete Invoice message box reads: Are you sure you want to delete selected invoice? - Click Yes.
The Matter Details screen updates with the deletion. - Continue at step 5 below.
- Invoice Includes Multiple Items
- Single-click the invoice.
- From the toolbar, click Edit.
- In the Edit Invoice screen, uncheck the boxes to the left of hard costs expenses you want to remove from the invoice.
- In the upper right corner, click Generate.
The Matter Details screen updates with your edits. - Atop the screen, click Time/Expense.
The Time/Expense screen opens. displaying a toolbar atop the screen and listing hard cost expenses associated with the matter. - Single-click the unbilled expense to highlight it.
- Click Delete.
The Delete Time/Expense message box reads: Are you sure you want to delete this card? - Click Yes.
The Time/Expense screen updates to reflect the deletion.
- Invoice Includes Only This Item