Use the Firm Dashboard

Your dashboards are the first thing you see when you log in to your CosmoLex account.

Your ability to view dashboards depends on your user access.

CosmoLex has three dashboards:

Firm Dashboard
  • Displays firm-wide information
  • Admin-level users can restrict individual users’ access.
Me Dashboard
  • Displays useful information based on the user who has logged in
  • Focuses more on Practice Management and Time-related items
  • For additional information, see Use the Me Dashboard.
Recent Activities
  • Displays recent user activities such as transactions, invoices, matters, logins, etc.
  • Users can filter activities based on a variety of criteria such as reference number, context. etc.
  • You can also export audit trail in Excel, PDF, or CSV.
  • For additional information, see Manage Recent Activities.

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Snapshot

This section provides unpaid, unbilled, and overdue item counts.

Unbilled Time & Expense Cards

Within the Snapshot section, clicking Unbilled T/E Cards accesses a list of billable items you have captured but not invoiced.

To the right of the window, clicking the Actions arrow allows you to edit unbilled items and save your changes.

Unpaid Invoices

By clicking Unpaid Invoices, you can access a list of all unpaid invoices. The Actions arrow allows you to view the invoice or the details behind it.

Overdue Invoices

This works like Unpaid Invoices, only these invoices are past-due.

Unbilled Emails

When you receive emails in CosmoLex, you can mark them as billable items. Those emails will then display in this list of emails that can be invoiced, but for which no time entry has been made.

When you click here, a list of your firm’s unbilled emails displays. You can use the Actions arrow to add a timecard to the email; this removes it from unbilled status and readies it for inclusion on your next invoice.

Unbilled Events, Notes, and Tasks

Events, Notes, and Tasks work like unbilled emails with one exception: besides creating a timecard for the event, you can also use the Action arrow to edit it.

Timekeeper Utilization

The Timekeeper Utilization section displays all billable, non-billable, and no charge hours your timekeepers enter.

In the upper right corner of the section, you can click the gear icon to change the date range.

View Time Entries from Timekeeper Utilization

To view the individual time entries included under Timekeeper Utilization, click the value listed beside the Timekeeper’s name.

A screen opens, displaying all time entries listed under that category. From here, you can click the Action arrow to edit those time entries.

Balances

The Balances section displays cumulative:

  • Unpaid Balances
  • Unbilled Balances
  • Operating Retainers
  • Trust Retainers

The interactive graph allows you to hover over each graph bar to view the cumulative amount. You can also click a bar for additional information or even update items within a category.

Unpaid Balance

Unpaid Balances displays a list of Unpaid Invoices. The Action arrow allows you to view the invoice in Document Viewer or to view invoice details.

Unbilled Balance

Unbilled Balances displays recent user activity such as transactions, invoices, matters, logins, etc. Clicking a category displays all Time and Expense cards that you have not invoiced. Use the Actions arrow to edit these entries.

Operating Retainer

Clicking Operating Retainer displays balances for your Matters.

Trust Retainer

Clicking Trust Retainer displays balances for your Matters.

Money Finder

The Money Finder section lists all items which are unbilled, yet are billable items. These items can include emails, tasks, notes, or calendar events.
 
The Firm Dashboard will show a firm-wide Money Finder list, meaning it will display all firm users’ billable items.
 
To make an item appear on the Money Finder list, either mark it as billable upon creation, or edit the item to change the billing status to Billable.

Once your items display in the Money Finder, you can easily enter time from your dashboard screen, reducing the possibility of billable time falling through the cracks.

Add Time from the Money Finder

  1. Locate your billable item on the Money Finder list.
  2. To the right of the item, click the orange Action arrow.
  3. From the drop-down, click Add Time.
  4. Complete the timecard.
  5. Click Save.
    The system saves your timecard. 

For additional information, see Options to Track Time.

Billing Summary

The Billing Summary displays your total billed amount relative to what was paid within the date range. In the upper right corner of the section, you can click the gear icon to change the date range.
 

Billed Amount

When you click the Billed Amount balance, the screen displays all invoices billed during that time period. Click the Action arrow to view an invoice or its details.

Clicking the Paid Amount bar displays all invoices paid during a given time period. You can click the Action arrow to view a paid invoice or its details. 

Top 5 Clients

This section displays your top five clients based on their total amount paid. Click the gear icon to change the date range.

While the pieces of the pie chart display percentages, you can hover over a specific client to display their monetary value.

Updated on July 18, 2022

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