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Record Payment for Accounts Payable Bills

You can record payment for individual and multiple accounts payable (AP) bills. 

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Record Payment for an Accounts Payable Bill


You can also apply a vendor credit to pay an accounts payable bill.

To record payment for an accounts payable bill:

  1. From the left navigation panel, click Accounting.
  2. From the bottom of the Accounting left navigation, click Accounts Payable.
  3. On the Accounts Payable screen, single-click the bill to highlight it, and then from the toolbar, click Pay.
    On the Pay Bills screen, the Account field auto-populates with the account your firm chose when entering the bill. 


    If you are recording payment for multiple bills with a single payment, highlight all bills and then click Pay. The Account field auto-populates with —Split–.

    Once you pay a bill, you cannot change the account assigned to the expense. Confirm the expense is assigned to the proper account.

    Pay Bills Screen Fields

    Date From the drop-down, click the payment date.
    Amount Enter the payment amount.
    Type From the drop-down, click the payment type.
    Ref #  Enter a reference number, if desired.
    Method From the drop-down, click the payment method. 
    Pay To Enter the vendor’s name. 
    Memo From the drop-down, click the applicable memo or manually enter one.
    Memo2 From the drop-down, add a memo for internal reference only, if desired.

    When you apply a payment to multiple AP bills, if Memo2 is blank, the system captures the Ref # of included bills and initializes the field as: Bills Paid: {ref#1}, {ref#2}…

    Applied Amount Under the Remaining section in the column, edit the applied amounts, if needed.
  4. In the lower right corner, click Pay.
    The system applies payment, updates the Status to Paid, and adds the transaction to your operating account.
Updated on March 23, 2023

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