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Record Payment for Accounts Payable Bills

You can record payment for individual and multiple accounts payable (AP) bills. 

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Record Payment for an Accounts Payable Bill

Note

You can also apply a vendor credit to pay an accounts payable bill.

To record payment for an accounts payable bill:

  1. From the left navigation panel, click Accounting.
  2. From the bottom of the Accounting left navigation, click Accounts Payable.
  3. On the Accounts Payable screen, single-click the bill to highlight it, and then from the toolbar, click Pay.
    The Pay Bills screen opens. The Account field auto-populates with the account your firm chose when entering the bill. 

    Note

    If you are recording payment for multiple bills with a single payment, highlight all bills and then click Pay. The Account field auto-populates with —Split–.

    Once you pay a bill, you cannot change the account assigned to the expense. Confirm the expense is assigned to the proper account.

  4. From the Date field’s drop-down, click the payment date. 
  5. In the Amount field, enter the payment amount.
  6. From the Type field’s drop-down, click the payment type.
  7. In the Ref # field, enter a reference number, if desired.
  8. From the Method field’s drop-down, click the payment method. 
  9. In the Pay To field, enter the vendor’s name. 
  10. From the Memo field’s drop-down, click the applicable memo or manually enter one.
  11. From the Memo2 field’s drop-down, add a memo for internal reference only, if desired. 

    Important

    When you apply a payment to multiple AP bills, if Memo2 is blank, the system captures the Ref # of included bills and initializes the field as: Bills Paid: {ref#1}, {ref#2}…

  12. Under the Remaining section in the Applied Amount column, edit the applied amounts, if needed.
  13. In the lower right corner, click Pay.
    The system applies payment, updates the Status to Paid, and adds the transaction to your operating account.
Updated on March 31, 2022

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