Manage Your Bank Accounts

The Accounting area’s Bank section allows you to track your firm’s transactions and to perform banking related functions.

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Add a Bank

To add a bank:

  1. From the left navigation panel, click Accounting.
  2. From the Accounting left navigation, click Bank.
  3. From the toolbar atop the Bank screen, click Add.
  4. On the Add Bank screen, in the Account Type field, click the radio button for Operating, Trust, or Credit Card Account.
  5. On the Advanced Settings section, in the Bank Name field, enter the bank’s name.
  6. In the Account Name field, enter the account name, such as John Doe Attorney Account. Account names must be unique.
  7. In the Branch Name field, enter the branch name.
  8. In the Branch Address field, enter the branch address.
  9. From the Advanced Settings section’s Bank/CC Acct # (Last 4 Digits) field, enter the last four digits of your account number. This is for your internal reference.
  10. In the Chart of Account Number field, enter the bank’s four-digit number. This is only for accounting purposes.
Note

The system-generated Chart of Accounts (COA) account number is in the 1000 asset number range. If you are creating a credit card account, you may need to change the account number to a liability account number.

  1. In the Sub-Account Of field, check the box if this bank account is a sub-account of another account.
  2. In the Allow bank error tracking during reconciliation field, check the box to allow bank error tracking. This will help you track bank errors when reconciling your account. For additional information, see Recording Bank Errors

    Important

    The next four fields display only for trust accounts. If you are not adding a trust account, proceed to step 17.

  3. In the Duplicate Check # Allowed field, check the box to allow duplicate check entry, if desired.
  4. In the Negative Balance Allowed field, check the box to allow a negative balance in your trust account, if desired.
  5. In the Separate Sub Accounts field, check the box if your bank assigns a separate sub account number to each client.
  6. In the Interest Allowed field, check the box if your bank credits interest.
  7. In the lower right corner, click Save.
    The system saves your new bank. 

Edit a Bank

To add a bank:

  1. From the left navigation panel, click Accounting.
  2. From the Accounting left navigation, click Bank.
  3. On the Bank screen, single-click the bank to highlight it.
  4. From the toolbar, click Edit.
  5. On the Edit Bank screen, make your edits.

    Important

    You can change the bank account type only if your entered transactions comply with the rules associated with the account and you have not reconciled the account.

  6. In the lower right corner, click Save.
    The system saves your edits.

Deactivate a Bank

To deactivate a bank:

  1. From the left navigation panel, click Accounting.
  2. From the Accounting left navigation, click Bank.
  3. On the Bank screen, single-click the bank to highlight it.
  4. From the toolbar, click Edit.
  5. On the Edit Bank screen, toward the lower left of the screen, uncheck the Active box.
  6. In the lower right corner, click Save.
    The system deactivates the bank account.

Delete a Bank

Important

You can delete a bank only if no transactions are associated with the account. Otherwise, you can only deactivate the bank account.

To delete a bank:

  1. From the left navigation panel, click Accounting.
  2. From the Accounting left navigation, click Bank.
  3. On the Bank screen, single-click the bank to highlight it.
  4. From the toolbar, click Delete.
    The Delete Bank message box reads: Are you sure you want to delete selected Bank?
  5. Click Yes.
    The system deletes the bank.
Updated on March 21, 2022

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