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Accessing Your General Ledger Accounts

Caution

Making changes to your General Ledger Accounts can have significant effects on your financial reports. We recommend making changes only after you consult with your accountant or bookkeeper.


Your General Ledger is split between two locations:

  • Accounting > Bank
  • Accounting > Chart of Accounts (COA)
Note

You can view a full list of accounts by generating a General Ledger report.

Bank List

This area lists all bank (asset) and credit card (liability) accounts.

These accounts are managed here so that you have the functionality of posting firm and matter transactions and reconciling monthly.

Chart of Accounts List

In this area, you will find a list of all other GL accounts. You are not limited to the accounts listed. You can create custom accounts to fit your firm’s needs.

Each account may include the following:

Number
  • Account number
  • Often a reference for locating a specific COA
  • Editable, but cannot be duplicated  
Account
  • Account name
Type
  • Account types fall into two categories: P&L and Balance Sheet.
  • The table below includes the types available within each category.
Balance
  • Displays only for balance sheet accounts.
  • Balances will show in your default reporting method (Cash or Accrual).
Register Details Button
  • For rows that show this button, you can click to access the Account Register.  You can view transactions posted to this GL account.

Account Types 

P&L Accounts Balance Sheet Accounts
  • Expense
  • Other Expense
  • Cost of Goods Sold
  • Income
  • Other Income
  • Equity
  • Current Liability
  • Other Current Liability
  • Long-term Liability
  • Other Asset
  • Other Current Asset
  • Fixed Asset
  • Accounts Payable
  • Accounts Receivable

Things to Note

  • Accounts with a computer display icon are accounts that come with the initial system setup. You can edit or delete these accounts (unless they have a key icon).
  • Accounts with a key icon are control accounts the program uses in behind-the-scenes accounting functions. It is best not to modify these accounts.
  • The Chart of Accounts screen displays based on the Reporting Method, Cash or Accrual Basis selected at the firm level. This view can be changed using the search filters.
    • Select the filter icon on the right-hand side of the COA screen.
    • In the Accounting field, select the basis you wish to use, e.g., Cash or Accrual.
  • Accounts Payable, Accounts Receivable, and Transaction Levy or Trust Admin Fee Payables only appear when the Accounting filter is set to “Accrual”. You may not edit these accounts.
  • You must print the GL report to see the details for accounts that do not have the Register Details Button available.
    • To see the Accounts Payable details, you must print the Accounts Payable Details Report.
    • To see the Accounts Receivable details, you must print the Accounts Receivable report.
    • To see the Transaction Levy or Trust Admin Fee payables you must print the Transaction Levy/Trust Admin Fee Report accessed at Matters > Action > Transaction Levy/Trust Admin Fee > Report.
    •  
Updated on August 23, 2021

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