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Enter Taxes Paid on Business Expenses (Canada)

Entering tax amounts on business expenses allows you to track taxes paid for:

  • Accounts payable bills
  • Operating bank withdrawals
  • Credit card charges

Enter Taxes Paid on Business Expenses

Accounts Payable Bill

To enter taxes paid on a business expense:

  1. From the left navigation panel, click Accounting.
  2. From the bottom of the Accounting left navigation, click Accounts Payable.
  3. From the toolbar atop the Accounts Payable screen, click Add > Bill.
  4. On the Add New Bill screen, in the Bill Date field, use the drop-down to override today’s date, if desired.
  5. In the Amount field, enter the bill amount without taxes.
  6. In the Due Date field, use the drop-down to click the due date.
  7. For the Calc check box, take your preferred action:
    • Check Calc Box
      1. In the Total field, enter the total amount.
        The system calculates the GST, HST, QST and PST, as applicable, and auto-populates their fields.
    • Uncheck Calc Box
      1. In the GST, HST, QST and PST fields, as applicable, enter the taxes paid.
        The Total field auto-populates with the bill’s total.
    • Note

      To check the Calc check box as a default when adding an AP bill, general bank withdrawal, or credit card charge, update your financial settings under Setup > Firm Settings > Financial Settings.

  1. In the Ref # field, add a reference number, if desired. It can be an internal tracking number, or one from the bill. 
  2. In the Pay To field, enter the name of the entity to be paid.
  3. Click More Info to add the entity’s mailing address, if desired.
  4. In the Memo field, use the drop-down to click a memo, or enter a new memo.
  5. In the Memo2 field, enter another memo if you desire further detail. This will not display when you print checks. 
  6. In the Account field, click a Chart of Account for the bill. The system automatically selects this account when you post payment to the bill.
  7. Under the Options section, check the boxes to include those options desired.
  8. Check the box to Post as matter expense, if desired.
  9. If you do not want the system to remember the payee, in the lower left corner, uncheck Remember Payee.
  10. In the upper left corner, click Notes to enter more detailed notes, if desired. 
  11. In the lower right corner, take the appropriate action:
    • Click Save and New to save this bill and add another.
    • Click Save to add this bill and return to the Accounts Payable screen. 

      The system saves your bill and proceeds as applicable.

Operating Bank Withdrawal

To enter taxes paid on a business expense:

  1. From the left navigation panel, click Accounting.
  2. From atop the Accounting left navigation, click Bank.
  3. On the Bank screen, either double-click your credit card bank, or single-click it to highlight it, then click Details.
  4. From the toolbar atop the Transaction screen, click Add > Payment.
  5. On the Add Transaction screen, in the Bill Date field, use the drop-down to override today’s date, if desired.
  6. In the Amount field, enter the bill amount without taxes.
  7. For the Calc check box, take the preferred action:
    • Check the box to have the system calculate the taxes based on the Total you enter and your firm’s default rate settings.
    • Leave the box unchecked to set the tax fields as editable and the Total field as read only.

      Note

      To check the Calc check box as a default when adding an AP bill, general bank withdrawal, or credit card charge, update your financial settings under Setup > Firm Settings > Financial Settings.

       
  8. Take the appropriate action:
    • Checked Calc Box
      1. In the Total field, enter the total amount.
        The system calculates the GST, HST, QST and PST, as applicable, and auto-populates their fields.
    • Unchecked Calc Box
      • In the GST, HST, QST and PST fields, as applicable, enter the taxes paid.
        The Total field auto-populates with the bill’s total. 

Note

To check the Calc check box as a default when adding an AP bill, general bank withdrawal, or credit card charge, update your financial settings under Setup > Firm Settings > Financial Settings.

 

  1. In the Due Date field, use the drop-down to click the due date.
  2. In the Ref # field, add a reference number, if desired. It can be an internal tracking number, or one from the bill. 
  3. In the Pay To field, enter the name of the entity to be paid.
  4. Click More Info to add the entity’s mailing address, if desired.
  5. In the Memo field, use the drop-down to click a memo, or enter a new memo.
  6. In the Memo2 field, enter another memo if you desire further detail. This will not display when you print checks. 
  7. In the Account field, click a Chart of Account for the bill. The system automatically selects this account when you post payment to the bill.
  8. Under the Options section, check the boxes to include those options desired.
  9. Check the box to Post as matter expense, if desired.
  10. If you do not want the system to remember the payee, in the lower left corner, uncheck Remember Payee.
  11. In the upper left corner, click Notes to enter more detailed notes, if desired. 
  12. In the lower right corner, take the appropriate action:
    • Click Save and New to save this bill and add another.
    • Click Save to add this bill and return to the Accounts Payable screen. 
      The system saves your transaction and proceeds as applicable.

Credit Card Charge

To enter taxes paid on a business expense:

  1. From the left navigation panel, click Accounting.
  2. From atop the Accounting left navigation, click Bank.
  3. On the Bank screen, either double-click your credit card bank, or single-click it to highlight it, then from the toolbar, click Details.
  4. From the toolbar atop the Transaction screen, click Add > Charge.
  5. On the Add Transaction screen, in the Bill Date field, use the drop-down to override today’s date, if desired.
  6. In the Amount field, enter the bill amount without taxes.
  7. Take the appropriate action:
    • Check Calc Box
      1. In the Total field, enter the total amount.
        The system calculates the GST, HST, QST and PST, as applicable, and auto-populates their fields.
    • Uncheck Calc Box
      • In the GST, HST, QST and PST fields, as applicable, enter the taxes paid.
        The Total field auto-populates with the bill’s total.

Note

To check the Calc check box as a default when adding an AP bill, general bank withdrawal, or credit card charge, update your financial settings under Setup > Firm Settings > Financial Settings.

  1. In the Due Date field, use the drop-down to click the due date.
  2. In the Ref # field, add a reference number, if desired. It can be an internal tracking number, or one from the bill. 
  3. In the Pay To field, enter the name of the entity to be paid.
  4. Click More Info to add the entity’s mailing address, if desired.
  5. In the Memo field, use the drop-down to click a memo, or enter a new memo.
  6. In the Memo2 field, enter another memo if you desire further detail. This will not display when you print checks. 
  7. In the Account field, click a Chart of Account for the bill. The system automatically selects this account when you post payment to the bill.
  8. Under the Options section, check the boxes to include those options desired.
  9. Check the box to Post as matter expense, if desired.
  10. If you do not want the system to remember the payee, in the lower left corner, uncheck Remember Payee.
  11. In the upper left corner, click Notes to enter more detailed notes, if desired. 
  12. In the lower right corner, take the appropriate action:
    • Click Save and New to save this transaction and add another.
    • Click Save to save this transaction and return to the Transaction screen. 
      The system saves your transaction and proceeds as applicable.
Updated on April 26, 2022

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