Acquire

Add and Manage Bank Accounts

Introduction

The Bank section of the program allows you to track all of your firm’s transactions and to perform various banking related functions.

                                                 

Watch a Video

 

Add New Bank

  1. Start by going to Accounting > Bank
  2. Click on the Add button to see the Add Bank screen. Keep the following fields in mind:
    • Account Type (Required): It is extremely critical to select the correct account type.
      • Operating – use this account type for any sort of general or business account
      • Trust – use this for any trust accounts (these are not your ledgers)
      • Credit Card Account – Use this for any credit account
  3. Specify Bank Name
  4. Account Name (Required): Specify Account Name. Example: John Doe Attorney Account. Account name must be unique and duplicate account names are not allowed.

Advanced Settings

  • Bank/ CC Acct # (Last 4 Digits): Account number, for your internal reference.
  • Chart of Account Number: 4 digit number for this bank, for accounting purposes only.
  • Sub-Account Of: Check this box if this bank(account) is sub-account under another bank(account)

Additional Options for Trust Accounts only

  • Duplicate Check # Allowed (safeguard): As a default, this is not checked. To allow duplicate checks to be entered, you may check this box
  • Negative balance Allowed (safeguard): As a default, this is not checked. To allow a negative balance in a trust account, you may check this box.
  • Separate Sub Accounts: check this box if your bank assigns a separate subaccount number to each client.
  • Interest Allowed: to be checked if your bank credits interest

Make sure to click Save.

Edit

To start, go to the Bank Section, single-click on the bank, and click on Edit. All entered information can be changed or revised. Changing bank account type is only allowed if previously entered transactions comply with the rules associated and bank account has not yet been reconciled.

Make Bank Inactive

Edit your bank and uncheck the ‘Active’ box if you want to make the selected bank account inactive. (Note: Before a bank account can be marked inactive, all of its transactions must be reconciled.)

Delete

To delete a bank account, select the bank account and click Delete.  A bank account can be deleted only if there were no transactions made. Otherwise, the bank account can only be marked inactive. 

The only type of Bank Account that can be directly related to a specific matter is a Trust Bank. You can have more than one trust account related to a particular matter at the same time.

If you would like to add or change a trust bank account related to a matter, follow these directions:

  1. Go to Matters Tab
  2. Single-click on the Matter you’d like to make the change to
  3. Click Edit on the top menu 
  4. Add or Change the Trust Bank related to the matter 
  5. To the right, change the Default Trust Bank to the desired bank account. This can always be changed at the time of recording a trust transaction 
  6. Click Save on the top right

 

For more information, read the Add and Manage Matters Article.

Updated on July 10, 2018

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