Manage Email Restriction Rules

If you use the automatic email forwarding option, you may want to block certain emails from coming into CosmoLex. You can add exclusion rules to prevent the system from accepting those emails for tagging.

Add an Email Restriction Rule

To add a restriction rule:

1. From the left navigation panel, click Activities.
2. From the Activities left navigation, click Communication.
3. From the tabs atop the Communication screen, click Emails.
4. From the toolbar atop the Emails screen, click Rules.
5. On the Email Restrictions screen, from the toolbar, click Add.
6. In the Add Restriction window, from the Restriction Rule field’s drop-down, click the desired restriction.
   

   Contains	Restrict emails originating from email address containing the text.  For example, LinkedIn, Disney, etc.
   Equals To	Restrict emails from exact email addresses. For example, john.smith@linkedin.com, john.smith@disney.com, etc.
   Starts With	Restrict emails originating from email addresses that start with the text. For example, noreply email addresses.

7. In the Text field, enter the text match upon which the restriction will be based.
8. Click Save.
   The system adds the restriction rule.

Edit a Restriction Rule

To edit a restriction rule:

1. From the left navigation panel, click Activities.
2. From the Activities left navigation, click Communication.
3. From the tabs atop the Communication screen, click Emails.
4. On the Emails screen, from the toolbar, click Rules.
5. On the Email Restrictions screen, double-click the email rule, or single-click it to highlight it, and then from the toolbar, click Edit.
6. In the Edit Restriction window, make your edits.
7. Click Save.
   The system saves you rule changes.

Delete a Restriction Rule

To delete a restriction rule:

1. From the left navigation panel, click Activities.
2. From the Activities left navigation, click Communication.
3. From the tabs atop the Communication screen, click Emails.
4. On the Emails screen, from the toolbar, click Rules.
5. On the Email Restrictions screen, single-click it to highlight it, and then from the toolbar, click Delete.
6. The Delete Restriction message box reads: Are you sure you want to delete this restriction item? Click Yes.
   The system deletes the restriction rule.

Deactivate an Email Restriction

To deactivate a restriction rule:

1. From the left navigation panel, click Activities.
2. From the Activities left navigation, click Communication.
3. From the tabs atop the Communication screen, click Emails.
4. On the Emails screen, from the toolbar, click Rules.
5. On the Email Restrictions screen, double-click the email rule, or single-click it to highlight it, and then from the toolbar, click Edit.
6. On the Edit Restriction window, uncheck the Active field’s check box.
7. Click Save.
   The system deactivates the restriction rule.